Spare parts shop software for shops with more stock than cash

Your money is on the shelf, not in the till

A parts shop looks like a sales business and behaves like a cash business. Filters, plugs, pads and belts pay the rent. The other eighteen hundred lines sit on the wall holding your working capital.

Nobody buys dead stock on purpose. It arrives one part at a time: a customer wants a rare alternator, you order two because the trip to the importer is only worth making once, one sells, and the second is still there three years later.

PesaScope gives you the two numbers that settle it. Stock on Hand values every line at cost; the sales figures show what moved. Anything with value in the first and nothing in the second is where your money went.

Running the counter

1. Name parts the way you look for themThere is no part-number lookup, so the name is your index. "Oil filter, Premio 1NZ" beats "Oil filter" when customers ask three different ways.
2. Record who supplied it and what it costStock-in takes the supplier and the cost per unit for that delivery, so the same part from an importer and from a local dealer stays traceable to each.
3. Set low-stock levels on the fast movers onlyA threshold on filters and pads earns its keep; one on a rare gearbox mount just makes noise. Low lines turn red and show on the dashboard.
4. Sell, and let the count followStock comes down when the sale is saved. If a garage takes parts and settles on Friday, the balance stays against their name.

The lines most parts shops start with

Pick "Spare parts shop" at sign-up and this list is already there. Put the make and engine in the name of anything model-specific.

A shop with two thousand lines does not type them all in on day one. Start with what sold this week.

A month, and where the cash is sitting

The shelves tell the other half. Stock on Hand values the fast movers at about UGX 1,400,000 and the slow lines at UGX 8,400,000 — six times the money tied up for a tenth of the profit.

What PesaScope will not do for you

PesaScope does not know what fits what. There is no vehicle catalogue, no registration or chassis lookup, and nothing that tells you which pads suit a 2013 Harrier.

It does not depend on barcodes and it does not track serial numbers. You find a part by searching the catalogue, which is why naming matters here.

And no report flags a part as dead after twelve months. You get stock value by line and a record of what sold. Put the two side by side once a quarter — but you have to look.

Where a parts shop leaks

1. Buying a part you already haveTwo of the same item from two suppliers, ordered a fortnight apart, is how money disappears here. One catalogue and one live count stops it.
2. Paying an importer twiceEach supplier carries a running balance with their purchase history behind it. A delivery settled twice shows as a balance that will not come down.
3. Parts that walkStock leaving outside a sale needs an adjustment with a reason — Damaged, Stolen, Correction — logged with a name and date.
4. Selling at last year's priceCost sits on the product and again on each delivery. When an importer's price creeps up and yours does not, the profit report catches it.

The detail, if you want it

Questions parts dealers ask