Pharmacy software for medicine stock and supplier buying

The bulk deal is where drug shops lose money

A supplier offers 200 packs at 8,500 instead of the usual 9,400. It reads like 180,000 saved and it is hard to refuse. What nobody works out on the spot is how many packs the shop sells in a month, and so how long the box must survive.

That sum is the whole business. Sell fifteen a month and 200 packs is a thirteen-month commitment, which most medicines will not make. The discount is real, the loss is larger, and it turns up a year later as stock nobody can sell.

PesaScope answers the question before you agree: how many of this line left the counter last month, and the month before. Every sale takes stock down, so the movement history builds itself while you serve.

How the shop runs on it

1. Each medicine is its own line, in its own categoryAntibiotics, antimalarials, over-the-counter, consumables, supplements. Categories are what make a report say something rather than list four hundred names.
2. Deliveries record the cost you paid that dayEnter the supplier and the cost per unit for that load. When a wholesaler's price moves, your margin moves with it.
3. Supplier credit is tracked as what you oweTake stock now and pay later and it sits as a creditor with a due date. Paying it records the expense too, so it hits the books once, not twice.
4. Expired stock is written off with a reasonAdjust the quantity down and choose Expired. It is logged with the date and your name, so over six months you see which lines keep dying.

Setting up the shelf

Pick "Pharmacy / drug shop" at sign-up and this list is already there — and grow it as suppliers deliver. Name each line the way you say it at the counter.

Blood pressure checks and injection fees are services, since there is nothing to count. Everything else carries a stock level.

What one supplier deal actually cost

The bulk price lost 164,000; buying to demand made 314,000. The 900 saved per pack was never the number to watch — 128 packs in eleven months was, and that is the number PesaScope keeps.

What PesaScope is not

PesaScope is not a dispensing system. It holds no prescriptions, no patient records and no clinical notes of any kind, and it will not check a dose or flag an interaction. If your regulator or your practice requires those, they stay where they are now.

It also holds no expiry date against a batch, so it cannot warn you that something expires in sixty days. Checking dates on the shelf remains a job for a person with a torch.

What it does is the money and the movement: what sold and at what price, bought from whom at what cost, what you owe the wholesaler, and what expired. That is the half of a drug shop usually kept in a counter book, and the half that decides whether it makes anything.

The detail, if you want it

Questions drug shop owners ask