Beauty clinic software for treatments, skincare retail and repeat clients

A course paid upfront is not a good month

A client pays UGX 900,000 today for a six-session acne course. The money is in the drawer; five of those sessions are work you still owe, along with their consumables and the therapist's hours. This month reads as excellent and the two after it read as poor, and neither reading is honest.

The retail shelf is the opposite. Serums and sunscreen are money already spent, earning nothing until somebody buys them — and then earning a margin without costing a minute of treatment-room time.

Both go through the same till, so the drawer total says nothing about which side is carrying the other. Recording the treatment, the product and the price actually charged as separate lines is what makes the question answerable.

How a beauty clinic uses it

1. Record the treatment at the price actually chargedA facial at the list price and the same facial inside a course are different lines. Record each as what the client actually paid.
2. Sell the product on the same visitThe serum the client leaves with goes on the same sale and comes out of stock, so the shelf is counted rather than estimated.
3. Tag the therapist on every lineCommission can be a percentage or a fixed amount, scoped to particular services, products or categories — so retail can pay at a different rate from treatments.
4. Record consumables when you buy themPeel solution, needles, gloves and gel are bought in bulk and used a millilitre at a time. They only reach your margin if the purchase is entered.

Treatments and the shelf, on one list

Pick "Beauty clinic" at sign-up and this list is already there. Treatments go in as services; retail skincare goes in as products that come out of stock.

Courses go in as their own line, so you can compare what a discounted course earns against the same sessions sold one at a time.

A month, with the course money separated

UGX 2,700,000 of that came in for 18 course sessions, of which four were delivered. The other fourteen are work you owe, and their consumables and commission land in later months. Meanwhile the shelf turned UGX 1,340,000 of stock into UGX 2,180,000 without using a treatment room at all.

It records treatments, not patients

PesaScope has no appointment diary. There is no calendar, no automatic reminders and no online booking. If your appointments live on WhatsApp or in a desk book, they stay where they are.

It also keeps no clinical records. There are no skin assessments, no prescriptions, no before-and-after photographs and no patient file in the medical sense. A service record holds what was done, by whom, at what price, with a free-text note, and it sits on the client's profile beside every previous visit.

For most beauty clinics that split is the right one. The clinical detail stays where it always was, and the money side stops being a guess made at month end.

Where a beauty clinic leaks money

1. Course sessions delivered and never recordedIf session four happens with no record because no money changed hands, the client's history still says she is owed six.
2. Retail stock used on clientsProduct used during a treatment goes on the service record as a part used, taking it out of stock as a treatment cost rather than an unexplained gap.
3. The product discounted to close the treatmentThe serum thrown in at half price gives away the best margin in the building. Record the price charged and you see how often it happens.
4. Commission paid on the whole course upfrontPay the therapist the day the course is sold and month three's sessions arrive with no money attached. Record each session as its own line so commission follows the work.

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