Paint shop software for tin sizes, tinting and contractor credit

Paint is not one product

Twenty litres of white emulsion and four litres of the same emulsion are two different businesses. The big tin carries a bigger margin in shillings and a thinner one in percentage; the small one sells to a walk-in paying cash. Counted together they describe nothing you sell.

Then there is colour. Once a base tin is tinted it becomes one customer's paint. If he never comes back, you hold a tin nobody else will pay full price for — a cost that never reaches a cashbook, because it looks like stock until you write it off.

PesaScope holds each tin size as its own product with its own cost, price and count, and takes a tinted tin off the shelf as a named loss.

How an order actually goes

1. Sell the base by tin sizeEmulsion 20L, emulsion 4L and gloss 4L are separate lines with separate prices, and the count moves on the tin that left.
2. Charge the tinting as a serviceColour mixing has a standard price you can raise for a difficult shade, and no stock count of its own.
3. Take part payment from the contractorEnter what he handed over. The rest stays against his name, with every tin taken and every shilling paid, in date order.
4. Print the statement before the next jobA dated statement of purchases, payments and running balance ends the argument before you tint twenty more litres on trust.

The list you will set up

Pick "Paint & finishes shop" at sign-up and this list is already there. Paint, Preparation and Tools, one line per tin size.

A line per tin size, not per shade. Sizes are what you buy, count and run out of.

A month, with the tins nobody collected

Tinting looks like a favour, and it earned 770,000 — more than sixty tins of gloss. Three tins nobody collected took back over a third of it.

What PesaScope does not do here

It does not hold your colour formulas. There is no field for the colourant recipe behind a shade and no link to a tinting machine, so the formula stays where it is now. PesaScope records that tinting was done and what you charged.

It does not track a tin by batch or serial number either, so it cannot say which tin from which delivery went to which site. It counts by product line.

There is an optional production module for businesses that genuinely manufacture — recipes, materials, batch costs — and it stays off unless you turn it on. Unless you blend your own paint, leave it off.

Where the money leaks

1. Credit given on a handshakeA contractor working three sites is one balance, not three memories. What he did not pay is on his account.
2. Tinted tins written off silentlyTake them off with an adjustment and a reason. Once a month of them is visible, you can decide about deposits.
3. Deposits spent before the jobAn advance sits on his account and is used against his next collection, not the day's takings.
4. Stock stranded at the wrong outletWith more than one shop, each branch holds its own count and moving tins is a transfer.

The detail, if you want it

Questions paint sellers ask