Purchases

Record what you buy from your suppliers — stock, materials or supplies. A purchase brings the goods into stock at the right cost and, if you didn't pay in full, records the balance as money you owe.

What purchases do

A purchase does three things at once: it stocks goods in, it updates the item's cost price (so your profit reports are accurate), and it records how you paid. It's the counterpart to a sale — money and goods going out becomes money and goods coming in.

Record a purchase

1. Open Money Out → Record Purchase.
2. Pick the supplier (or quick-add a new one — see Suppliers). Their current balance owed is shown.
3. Add each line: the item, quantity, the buying unit and price. If you buy in a different unit than you sell (e.g. a bag that holds 50 kg), set the conversion so stock is counted correctly.
4. Check the stock preview — how many units this adds and at what cost.
5. Optionally add an invoice / reference number and a due date.

Paying: cash or credit

• Paid in full (Cash, Mobile Money, Bank) — nothing left owing.
• Part-paid or on credit — enter the amount paid now; the balance is automatically raised as a payable against that supplier and appears under Who Owes / I Owe → Creditors (I owe).

Purchases history

Open Money Out → Purchases History to see every purchase — filter by supplier or date, open one to see its lines and payment, and settle an outstanding balance when you pay it.

Buying raw materials to make things? Materials purchases live in the Production → Materials & Stock area and behave the same way.