Point of Sale (POS)

The POS is a fast, touch-friendly till inside PesaScope, built for busy counters. Cashiers sign in with a PIN and ring up sales with a tap. It suits shops, bars, restaurants and pharmacies. To enter one sale at a time from a form instead, use Record a Sale.

What the POS is

The POS turns any phone, tablet or computer into a till. Cashiers sign in with a 4-digit PIN, ring up sales by tapping items or scanning barcodes, and every sale goes into the same PesaScope account as the rest of your work. Your stock, reports and cash stay accurate with no double entry.

Where to find the POS

The till is part of the PesaScope app, so there is nothing extra to install. Use it in your browser, or in the PesaScope app from Google Play or the App Store on the device you keep at the counter.

Once the owner has switched it on (see the next section), open Sell → Point of Sale. Staff with the Employee role find it under Daily Operations → Point of Sale.

Set up the POS & cashier PINs

The owner turns the till on and decides who can use it. Add your cashiers as staff first.

1. Open Settings & Management → Business Profile and switch on Point of Sale. Sign in again so it shows in your menu.
2. Back in Settings & Management, under Point of Sale, open POS Configuration to set up your receipts.
3. Add a short Receipt prefix for receipt numbers, and a thank-you line under Receipt footer text.
4. Switch on Allow open tabs if customers often pay later in the day, and Auto-print receipt if you have a printer. Then tap Save Changes.
5. Now open POS Employee PINs. Only staff switched on here can use the till.
6. Switch on each cashier who will use the till.
7. Tap Set PIN and give them a 4-digit PIN they keep to themselves. Type it again under Confirm PIN.
8. Tap Save PIN. The cashier can now sign in at the till with their name and PIN.

Open the till & hand it over

1. At the start of the day, open Sell → Point of Sale. Count the cash in the drawer, type it under Opening cash in drawer, and tap Open the till.
2. To hand the till to a cashier, tap the lock at the top.
3. The cashier taps their name and types their 4-digit PIN. No password and no signing out.
4. Every sale from then on is tied to that cashier and that session. If they already had a session open, it carries on where they left off.

Ring up a sale

1. Open the till and tap Start a sale.
2. Tap an item to add it to the bill, and tap again for more. Use the category buttons or the search bar to find items quickly. With a barcode scanner, just scan the barcode.
3. Tap Charge.
4. Choose how the customer paid: Cash, Mobile Money, Bank Transfer or Pay Later. For cash, tap the notes they hand you and the till shows the change to give. For mobile money, pick the network: MTN MoMo or Airtel Money.
5. Tap Complete Sale. The sale is in your books, and the receipt prints if a printer is connected.

Hold a bill & serve the next customer

A customer is still shopping, or a table is still ordering? Hold their bill and keep the counter moving.

1. Open the till and tap Start a sale. Ring up what the customer has so far.
2. Tap Hold. Their bill is saved as an open order and the counter is free.
3. Serve the next customer straight away, and charge them as usual.
4. When the first customer is back, open Orders. Every bill waiting to be paid is here.
5. Tap their bill, then Resume this bill. Add anything they picked up since.
6. Tap Charge, choose how they paid, and tap Complete Sale.

Any cashier can resume a held bill. A bill the customer will not pay for can be cancelled with Void.

Quick sale

Most sales never need holding. Ring up the items, tap Charge and Complete Sale, and the sale is done in one go.

End-of-day & cash up

Open the Cash screen in the till to see the cash you should have: your opening float, plus cash sales and cash paid in, minus cash taken out. Use Move cash to record money paid in or taken out during the day, with what it was for. Receipts lists every sale on the session.

1. At closing time, count the drawer.
2. Under Close the till, type the cash you counted under Cash counted, and add a note if you need to.
3. Tap Count and close session. PesaScope shows what should be in the drawer, what you counted, and the difference. Tap Done.

How it syncs to your books